Overview
Let prospects book meetings directly on your team’s calendars. Our Google Calendar integration handles availability, time zones, and scheduling conflicts automatically.
Key Features
Smart Scheduling
- Real-time availability checking
- Automatic timezone conversion
- Buffer time between meetings
- Working hours enforcement
Round-Robin Booking
Distribute meetings fairly across your team:
- Equal distribution mode
- Weighted distribution by quota
- Priority routing for enterprise accounts
- Fallback when reps are unavailable
Calendar Events
Automatically created events include:
- Meeting title and description
- Prospect contact information
- Relevant context from outreach
- Video conferencing links
Setup Guide
Connect Your Calendar
-
Authorize Access
- Go to Settings > Calendar
- Click “Connect Google Calendar”
- Select your Google account
- Grant calendar permissions
-
Set Availability
- Define your working hours
- Block out recurring meetings
- Set buffer time preferences
- Configure timezone handling
-
Create Booking Links
- Generate personalized booking URLs
- Embed in email signatures
- Add to outreach sequences
Scheduling Options
Individual Booking
Each rep has their own booking link showing their personal availability.
Team Booking
Single link that shows combined team availability and routes to the right rep.
Round-Robin
Automatically assigns meetings based on:
- Current meeting load
- Quota attainment
- Account ownership
- Time zone matching
Meeting Types
Configure different meeting types:
| Type | Duration | Description |
|---|---|---|
| Discovery Call | 30 min | Initial qualification |
| Demo | 45 min | Product demonstration |
| Technical Review | 60 min | Deep-dive with technical team |
| Follow-up | 15 min | Quick check-in |
Advanced Features
Buffer Time
Prevent back-to-back meetings:
- Before meetings: 5-15 minutes
- After meetings: 5-15 minutes
- Customizable by meeting type
Booking Rules
Control when meetings can be booked:
- Minimum notice (e.g., 24 hours)
- Maximum advance booking (e.g., 2 weeks)
- Specific days only
- Blackout dates
Confirmation Flow
- Instant confirmation emails
- Calendar invite sent automatically
- Reminder emails before meeting
- Reschedule/cancel options
Best Practices
- Set realistic availability - Don’t overbook yourself
- Use buffer time - Give yourself transition time
- Keep calendar updated - Block personal time
- Enable reminders - Reduce no-shows
Troubleshooting
Calendar Not Syncing
- Re-authorize the connection
- Check Google account permissions
- Verify calendar is selected
Availability Issues
- Review working hours settings
- Check for conflicting events
- Verify timezone configuration